Last updated: 17 June 2025
Frinton Links Golf Club respects your privacy and is committed to protecting your personal data. This policy describes how we collect, use, store and safeguard the information you provide to us.
1 | Information We Collect
Identity Data – name, date of birth, gender, membership number.
Contact Data – postal address, email, phone number.
Financial Data – payment card details (processed via secure PCI-compliant providers).
Usage Data – how you interact with our website, bookings and marketing emails.
Marketing Preferences – your choices about receiving promotional communications.
2 | How We Use Your Data
| Purpose | Legal Basis |
|---|---|
| Process membership applications and manage subscriptions | Contract performance |
| Reserve tee times, events and lessons | Contract performance |
| Send service emails (booking confirmations, course updates) | Legitimate interest |
| Issue marketing offers and newsletters | Consent (with opt-out) |
| Improve website experience via analytics | Legitimate interest |
| Comply with legal or HMRC obligations | Legal requirement |
3 | Data Sharing
We never sell your data. We may share it with:
Payment processors to complete transactions.
Email service providers to send Club communications.
Governing bodies (e.g., England Golf) for handicap management.
Law-enforcement agencies where required by law.
All third parties are contractually obliged to protect your data and use it only for specified purposes.
4 | Data Security & Retention
Data is stored on secure servers with encryption and access controls.
We retain personal data only as long as necessary for the purposes set out above or to meet legal obligations (typically up to 7 years for financial records).
5 | Your Rights
Under UK GDPR you have the right to:
Access the personal data we hold about you.
Request correction of inaccurate data.
Request erasure (“right to be forgotten”) where no legal reason for retention exists.
Restrict or object to processing.
Port your data to another service provider.
Withdraw marketing consent at any time.
To exercise any of these rights, please contact us using the details below.
6 | Children’s Privacy
We collect juniors’ data only with parental consent and use it solely for membership administration and safeguarding compliance.
7 | Policy Updates
We may revise this policy periodically. The latest version will always be posted on our website with the date of revision.
Contact the Data Controller:
Frinton Links Golf Club
1 The Esplanade, Frinton-on-Sea, Essex CO13 9EP
office@frintonlinks.com | 01255 674 618
If you believe your data has been mishandled, you can lodge a complaint with the Information Commissioner’s Office (ICO) at ico.org.uk, though we hope you will contact us first so we can resolve any issue.
A historic seaside club offering exceptional golf, warm hospitality, and a true sense of community since 1895.
Frinton Links
1, The Esplanade,
Frinton on Sea,
England,
CO13 9EP